Position Opening: Events Coordinator Position (part-time,
temporary)
Location: Undergraduate Program Office, College of
Management, Georgia Institute of Technology, Atlanta, GA
Hiring rate: $20/hour
Position start/end dates: This temporary position will start on
November 28, 2011 and is part-time. The offices expect that the selected
employee will work 16 hours per week (2-3 days per week) for the first three
weeks in the position. After that, the employee will work 24 hours per week,
approximately 3-4 days per week, until the anticipated position completion date
of May 4, 2012. This position is substituting for a staff person taking
maternity leave. The person in this position will need to attend weekly Monday
6-7 p.m. student organization meetings and work five Friday evening scholarship
events.
Department Description: The Georgia Tech College of Management
Undergraduate Program Office provides academic and career advising and support
to approximately 1400 undergraduate business administration and management
majors. The ten staff members who comprise the Undergraduate Program Office
team work closely to assist students with setting and meeting academic and
career goals. The office also coordinates freshman recruiting programs to
recruit top high school students to our undergraduate program. College website: http://mgt.gatech.edu/
Job Description: This position will interact with current
CoM students, prospective CoM students and their parents, staff within the CoM
and the GT Office of Admissions. This position is self-driven and
independent, but also works closely with the Undergraduate Programs Office
Staff.
Click “Read More” for a list of Job Duties…
Job Duties:
1. Manage recruiting events: Such
events include the CoM Scholarship Interview Nights. Position will:
Organize all logistics and communication for scholarship events. Send all
invitations to high school students and their parents. Maintain registration
data for all events. Set interview date for guests. Assign event
responsibilities to guests prior to events. Facilitate last minute
changes with guest list. Communicate last minute changes with Student
Ambassadors and Undergraduate Staff. Set group assignments per event for each
guest. Communicate assignments with Student Ambassadors and Undergraduate
Staff. Plan catering and space reservations for 5 interview events. Set up
reception decorations, directional signage for event. Manage check-in and
check-in supplies (name tags, paperwork, school excuse notes, etc.). Track
guest attendance and group assignment in a very detailed manner so spreadsheets
are correct moving forward in scholarship selection process. Manage Shadow
Days, a recruiting event for prospective students that occurs 3 times per term.
2. Manage
weekly CoM building tour and information sessions for prospective high school students.
Position will: Ensure tour guides are scheduled & tour program webpage is
up to date. Communicate information to tour guides, and Director. Download and
print RSVP lists weekly. Reserve rooms for information sessions.
3. Correspond
with the Office of Undergraduate Admissions and make sure the Business
Administration major is represented at every recruiting event by scheduling
staff and ambassadors to attend.
4. Coordinate
transfer student orientation. Position will: Assign staff to various
responsibilities with transfer FASET. Provide all supplies for transfer FASET.
Coordinate room reservations.
5. Manage
Community Building events. Position will: Manage Coffee and Donuts,
an event for undergraduate students that occurs 3 – 4 times per term. Manage
Club Rush, an event for undergraduate students that occurs 1 time per term.
Assist front office staff, if time permits and all projects are up to date.
6. Assist
with Undergraduate Program office projects and operations. Position will:
Coordinate current student ambassadors to communicate with admitted students as
part of an overall recruiting strategy. Manage the perspective student e-mail
list. Respond to e-mail inquiries within 24 hours.
Basic Qualifications: High School Diploma/GED or Vocational
School Diploma. Two to three years job related experience. This job requires
basic knowledge and skills in event management. This includes skills in
customer service, organizing, planning and scheduling. Use of business related
computer applications is required.
Preferred qualifications: Bachelor's Degree or equivalent. Experience with event
coordination and working with high school or college students. Strong MS Office
Word, PowerPoint, Excel proficiency is required and critical to the position,
especially the ability to manipulate and update student data in Excel. This
position should feel comfortable working with the public and have a high level
of customer service in-person and via telephone with staff, student, parents
and alumni. Should be able to communicate effectively, take initiative to
identify, report and resolve problems before they escalate. Should have the
ability to lift 20 pounds to help move some tables, chairs and other event
supplies. Should be able to prioritize work tasks, multi-task and maintain
focus. Preference for strong verbal and written communication skills.
Willingness to work in a team environment as assist with meeting business needs
of the office.
To apply: Visit the GT Office of Human Resources
website and apply for the position no later than November 3 at 1 p.m. http://ohr.gatech.edu/
Questions? Contact Anne-Marie DeBacker at anne-marie.debacker@mgt.
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